DEBIT MEMO ARCHIVE
DEBIT MEMO CODE

There are two ways to do the down payment, one way is using transaction code F-47 (‘Down Payment Request’) and F-48 (‘Down Payment’), another way is maintaining the downpayment information in the purchase order. The payment term (ZRVD) created in the above step will be used here (it can also be added to the vendor master data in transaction code BP). We will create the purchase order directly (not from purchase requisition). As requested, the ‘Term’ is a 3% discount in 10 days. This payment term will be used for purchase order only in this blog post, so I selected ‘Vendor’ as the ‘Account type’. We should maintain a ‘Payment Term’ record to achieve the discount requirement (3% discount, 10 days).

DEBIT MEMO ARCHIVE

After the payment term is defined then it can be used in multiple transactions (like ‘Purchase Order’), we will use this function to archive the discount requirement. ‘Payment Term’ can be considered as a kind of payment condition. ‘Credit Memo’ in the ‘Account Payable’ module means we got credits back from the vendor for some reason and the credits will be reflected in the related vendor account. The special G/L account will be maintained with type ‘K’ (vendor) and indicator ‘A’ (‘Down Payment’) and indicator ‘F’ (‘Down Payment Request’). In this blog post, the special G/L indicator ‘F’ (‘Down Payments Request’) will be used to do the identification. There are different special G/L transactions and the system will use special G/L indicators to do the identification. This means we should maintain a special G/L account for ‘Down Payment’ and ‘Down Payment Request’ as the alternative reconciliation account and the account will not list with the other account payables in the balance sheet report.

# Basic Conceptsīefore we start the configurations in the system, let’s quickly go through the basic concepts.Īs a ‘Special G/L Transaction’, ‘Down Payment’ (and ‘Down Payment Request’) will post to an alternative reconciliation account. After the food trading company paid the amount and received the goods, they found there are 2 bags of rice broken, so the vendor gave the food trading company a 200 Euro credit memo as the compensation. The vendor promised to give the food trading company a 3% discount if the company will pay the left amount in 10 days. The vendor requests the food trading company to pay 10% of the total amount as the down payment. In this blog post, I will introduce the frequently used functions in the ‘Account Payable’ module.Īs usual, let’s imagine a scenario, there is a food trading company and they want to purchase 500 bags (100 Euro per bag) of rice from the vendor.

Debit memo